Administrative Assistant
Company: Robert Half
Location: Woodbridge
Posted on: January 28, 2026
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Job Description:
Job Description Job Description We are looking for a
detail-oriented Administrative Assistant to join our team. This
long-term contract position offers a hybrid work schedule,
combining onsite and remote work. The role involves providing
extensive administrative support across multiple teams, ensuring
smooth operations and efficient coordination within the department.
Responsibilities: • Coordinate bi-weekly payroll processing for
hourly employees, ensuring accuracy and adherence to pay schedules.
• Develop and maintain monthly desk schedules and calendars for
team operations. • Create and manage work schedules for hourly
employees to meet departmental needs. • Send out agency interest
forms and maintain updated records in Salesforce during placement
processes. • Track and update practicum placement documentation,
including Employment Based Agreements and Affiliation Agreements. •
Organize and maintain statistical data after each semester,
ensuring records are updated. • Prepare training documents, payment
memos, and materials for technical assistance programs. •
Facilitate the distribution of certificates, track attendance, and
manage program procedures. • Communicate with program participants
using prepared templates and assist in developing outreach
materials. • Support purchasing and documentation processes for
training initiatives. • Proficiency in managing sensitive and
confidential information with discretion. • Intermediate to
advanced skills in software tools such as Canvas, Salesforce, Zoom,
Microsoft Excel, Microsoft Word, and Microsoft Outlook. • Strong
organizational and multitasking abilities to handle diverse
administrative tasks. • Excellent communication skills for
interacting with team members and program participants. • Ability
to maintain accurate records and update systems with precision. •
Experience in scheduling and coordinating payroll processes. •
Familiarity with creating and maintaining documentation for
training and placement programs. • Capable of tracking attendance
and preparing statistical data effectively.
Keywords: Robert Half, Turlock , Administrative Assistant, Administration, Clerical , Woodbridge, California
