Grants Manager
Company: International Rescue Committee
Location: Turlock
Posted on: January 25, 2023
Job Description:
Requisition ID: req36832Job Title: Grants ManagerSector:
GrantsEmployment Category: RegularEmployment Type: Full-TimeOpen to
Expatriates: No
Location: Oakland, CA USA
Job DescriptionIRC Summary: Founded in 1933, the International
Rescue Committee (IRC) is one of the world's leading emergency
response and development organizations, supporting communities in
transition in over 40 countries and 25 cities in the United
States.Job Overview: The Grants Team at IRC in Northern
California's (IRC NorCal) four offices in Oakland, San Jose,
Sacramento, and Turlock/Modesto works to leverage public and
private funding opportunities through prospecting, proposal
development, grants, and subaward contract management. The Grants
Manager is primarily responsible for overseeing the full range of
pre- and post-award activities required to prepare concept notes,
proposals, and budgets, comply with internal approval processes,
and align with compliance requirements of public agencies and
private foundations. Work is performed in collaboration with IRC
NorCal's senior leadership, finance, programs, as well as
headquarters' technical team, and awards and business development
units.Major Responsibilities: Development and Grants
ManagementProspecting
- Represent NorCal offices in all regional opportunities,
particularly for restricted funding, in close coordination with
Executive Director, Site Directors, Development Director, Technical
Advisors, relevant program leads, and grant coordinators.Proposal
Development (Pre-Award)
- Lead concept note, proposal, and budget development, including
ensuring logframes, program design, and narrative meet high quality
standards in coordination with Programs/Site directors, Finance
Director, and headquarters' Resource Acquisition and Management
(RAM), and ensure all supporting documentations in the applications
are up to date.
- Coordinate with RAM and Finance to ensure partners (i.e.
potential subawardees) are vetted and agreements are developed and
signed according to IRC's Partnership Excellence for Equality and
Results System (PEERS) pre-award protocols. Grants Management
(Post-Award)
- Lead negotiation and agreements stage with donors and ensure
contract terms are communicated with Finance and Programs through
grant kick off meetings and recorded in Asana project tracking
- Modify final budgets as requested by donor and Site
Director/program lead and communicated with NorCal Finance and RAM
to ensure incoming restricted funds will be tracked.
- Lead post-award PEERS process to ensure subawardees' contracts
are drafted with detailed information on scope of work,
deliverables, fund disbursement, and monitoring plans in
coordination with the partners and program staff, and in compliance
with Finance and RAM. Supervision & training:
- Provide leadership and management of grants team across
Northern California to ensure all offices are covered and team
workload is managed in a way that respects and promotes work life
balance and professional growth.Systems & Accountability:
- Maintain proposal calendar, pipelines, grants tracking, and
regularly update senior management with up-to-date data
- Ensure the go/no-go review process of opportunities are
consistently applied and strengthened by working with senior
management to ensure proposals are of high quality and grants staff
are at capacity
- Ensure continuous improvement on the utilization of Asana to
track opportunity pipelines, award management, and reporting in
coordination with senior management, Finance, and program
staff
- Establish and continuously update a Standard of Practice (SOP)
for Grants staff in coordination with NorCal's Finance team and
headquarters' Resource Acquisition and Management (RAM
- Leverage regular communications with Finance, RAM, and
individual NorCal office to improve SOP and workflow Secondary
duties:
- Support donor reporting on an as needed basis.Key Working
Relationships:
- Position Reports to: Development Director
- Position Supervises: All grants team members across NorCal
- Indirect Reporting: Executive Director
Other Internal and/or External Contacts:
- Internal: Director of Finance, NorCal Site Directors, NorCal
Program Managers & Coordinators, Technical Advisors, HQ Resource
Acquisition and Management department
- External: Foundations and public funders at city, county,
state, and federal levels Job Requirements: Education:
- Master's Degree in nonprofit management, community development,
social sciences, social work, or related fields, or demonstrated
work experience of similar knowledge.
- Certification or continuing education in project management,
proposal development and/or fundraising a strong plus. Work
Experience:
- Three+ years of nonprofit or public sector experience in
development and grants
- Three+ years of experience in a supervisory role Demonstrated
Skills and Competencies:
- Excellent writing, research, and organizational skills.
- Familiarity with grants process of government funding
agency(ies) (federal, state, or county/city level)
- Familiarity with the Northern California
non-profit/philanthropy environment a plus
- Familiarity and comfort working with budgets and finance
departments
- Ability to work autonomously in their scheduling and
prioritizing within tight deadlines and focused on the work
product.
- Self-directed but with strong interpersonal skills and the
ability to work well within a team
- Proficiency in Microsoft Office applications: Word, Excel,
Outlook, and project management tools, e.g. Asana
- Experience in IRC systems of PEERS and OTIS a plus (for IRC
internal candidates) Language Skills:
- Excellence in written and spoken English Working Environment:
- Standard hybrid office environment (this is not a fully remote
position)
- Occasional travel to other regional sites (Oakland, Sacramento,
San Jose, Turlock/Modesto) required COVID-19 Vaccination
Requirement: In accordance with IRC's duty to provide and maintain
a workplace that is free of known hazards and our commitment to
safeguard the health of our employees, clients, and communities,
IRC requires candidates who are selected for interview to furnish
proof of vaccination against COVID-19 in order to be considered for
this position.Commitment to Diversity and Inclusivity: IRC is
committed to building a diverse organization and a climate of
inclusivity. We strongly encourage applications from candidates who
can demonstrate that they can contribute to this goal. Equal
Opportunity Employer: We are an equal opportunity employer and
value diversity at our company. We do not discriminate on the basis
of race, religion, color, national origin, sex, gender, gender
expression, sexual orientation, age, marital status, veteran
status, or disability status. We will ensure that individuals with
disabilities are provided reasonable accommodation to participate
in the job application or interview process, to perform essential
job functions, and to receive other benefits and privileges of
employment. Please contact us to request accommodation.US Benefits:
We offer a comprehensive and highly competitive set of benefits. In
the US, these include: 10 sick days, 10 US holidays, 20-25 paid
time off days depending on role and tenure, medical insurance
starting at $120 per month, dental starting at $7 per month, and
vision starting at $5 per month, FSA for healthcare and commuter
costs, a 403b retirement savings plans with immediately vested
matching, disability & life insurance, and an Employee Assistance
Program which is available to our staff and their families to
support counseling and care in times of crisis and mental health
struggles. #LI-GR1
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Keywords: International Rescue Committee, Turlock , Grants Manager, Executive , Turlock, California
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