Director, Procurement & Contract Services

Company: College of Charleston
Location: Turlock
Posted on: November 17, 2023

Job Description:

Director, Procurement & Contract Services Job no: 531874 Department: Financial Services Work type: Management (MPP) Location: Stanislaus - Turlock Categories: MPP, At-Will, Finance/Accounting, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Summary Full-time position position available under the Management Personnel Plan (MPP) on or after December 1, 2023 in Financial Services. Reporting to the AVP, Financial & Support Services, the Director, Procurement & Contract Services functions as the Chief Procurement Officer (CPO) and contracting officer for the university and its auxiliaries. This role involves overseeing and directing procurement functions independently, determining solutions and developing strategies. The Director's duties encompass judgment, initiative, independence, and discretion in handling confidential information. In collaboration with the VP for Business and Finance/CFO and the AVP for Financial & Support Services, position includes direct interaction with university leadership, senior campus officials, and Chancellor's Office personnel. Job Duties Duties include but are not limited to:

• Provides oversight and review for all purchasing, bidding, contract negotiations, and contract preparation for university and its auxiliaries.
• Coordinates bidding and selection for major commodities, services, and project contracts.
• Communicates with budget/accounting staff to ensure fund availability.
• Explores new sourcing opportunities for best value and alternatives.
• Develops strategic purchasing programs.
• Manages vendor relations.
• Procures materials, supplies, and services, including public works, through various bidding procedures.
• Ensures fair and reasonable pricing in contracts and procurement.
• Responsible for source selection and equitable treatment of suppliers.
• Provides contractual expertise to campus community.
• Oversight and negotiations of auxiliary contracts.
• Communicates with the Chancellor's Office and legal counsel on procurement and contractual issues.
• Develop, maintain, and deliver campus training for Procurement & Contract Services policies and procedures.
• Collaborates with VP for Business and Finance/CFO and AVP for Financial & Support Services.
• Represent university as the chief procurement officer - attend and participate in regular meetings with other CSU campus procurement officers in the Chief Procurement Officers Association (CPOA).
• Develops, reviews, and revises departmental policies and procedures.
• Provides leadership in developing new purchasing initiatives.
• Establishes and maintains effective working relationships with campus departments.
• Serve as a member of the Financial & Support Services management team.
• Attend and participate in divisional and departmental meetings.
• Attend and present at Auxiliary board and committee meetings, as requested
• Serve on campus committees, as appropriate.
• Directly supervises and has management oversight for a team.
• Hire, train, supervise, and evaluate personnel.
• Ensures compliance with university policy and external regulations.
• Minimizes risk exposure to campus and its auxiliary organizations.
• Performs or reviews internal audits, as required by departmental procedures.
• Stay apprised of and communicate information regarding policies and procedures.
• Ensures compliance with CSU policy, SAM, CO CS&P, DGS, executive orders, and campus policies and procedures.
• Oversight of CSU Accessible Technology Initiative (ATI) for procurement, including training staff and campus departments, tracking compliance for purchases, ensuring cloud services compliance by vendors via the Higher Education Cloud Vendor Assessment Tool (HECVAT) in coordination with the Office of Information Technology (OIT), and input on annual report submission to Chancellor's Office.
• Oversight of Purchase Recycled Products (RCP) for procurement, including training staff on requirements, establishing process, and tracking compliance to meet Chancellor's Office policy, and submission of annual report to Chancellor's Office.
• Prepare annual reporting on DVBE and SBE.
• Oversight of the implementation and testing of new systems, upgrades, and interfaces for procurement and contract-related IT systems.
• Other duties as assigned. Minimum Qualifications Education: Bachelor's degree in business, accounting, supply management, procurement & contract administration, finance or closely related field. Experience: Minimum of seven years of recent progressively responsible practical experience, of which three years must have involved direct responsibility for managing a wide variety of complex contracts and procurements and the management of procurement department staff. Preferred Qualifications
• Experience with CSU Policy, State Accounting Manual.
• Previous experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Previous experience with public contracting language.
• Certified Professional in Supply Management (CPSM) or Certified Public Procurement Officer (CPPO) designation.
• Experience with eProcurement and Procure-to-Pay processes. Knowledge, Skills, Abilities
• Demonstrated knowledge of integrated ERP system such as PeopleSoft or equivalent.
• Demonstrated knowledge of purchasing and accounting practices and terminology.
• Demonstrated knowledge of contract management principles, practices, methods and procedures.
• Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes.
• Knowledge of DVBE, small business, recycled goals and associated reporting procedures.
• Ability to apply strategic thinking & creative problem-solving skills.
• Demonstrated ability to communicate effectively and to build positive relationships with all levels of a diverse organization.
• Demonstrated ability to work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others.
• Possess customer service and negotiation skills to enhance the value of procurement.
• Demonstrated ability to independently lead and direct the day-to-day operations of a procurement & contract services administration department.
• Detailed knowledge of state regulatory and administrative documents, California Code of Regulations, Public Contract Code.
• Knowledge and background with procurement card standards and applicability.
• Strong background in strategic procurement.
• Strong leadership skills with a strong background in transformational leadership that inspires innovation. Salary Range Anticipated salary will be $8,750-9,375 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the 'Apply Now' button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER OCTOBER 2, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE To apply, visit Copyright 2022 Jobelephant.com Inc. All rights reserved. jeid-574f3f3d7dd5bf4a983c14c522984c3b
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Keywords: College of Charleston, Turlock , Director, Procurement & Contract Services, Executive , Turlock, California