Director, Procurement & Contract Services
Company: College of Charleston
Posted on: November 17, 2023
Director, Procurement & Contract Services Job no: 531874
Department: Financial Services Work type: Management (MPP)
Location: Stanislaus - Turlock Categories: MPP, At-Will,
Finance/Accounting, Full Time, Telecommute eligible (work onsite as
scheduled and/or as requested and telecommute as scheduled)
Position Summary Full-time position position available under the
Management Personnel Plan (MPP) on or after December 1, 2023 in
Financial Services. Reporting to the AVP, Financial & Support
Services, the Director, Procurement & Contract Services functions
as the Chief Procurement Officer (CPO) and contracting officer for
the university and its auxiliaries. This role involves overseeing
and directing procurement functions independently, determining
solutions and developing strategies. The Director's duties
encompass judgment, initiative, independence, and discretion in
handling confidential information. In collaboration with the VP for
Business and Finance/CFO and the AVP for Financial & Support
Services, position includes direct interaction with university
leadership, senior campus officials, and Chancellor's Office
personnel. Job Duties Duties include but are not limited to:
- Provides oversight and review for all purchasing, bidding,
contract negotiations, and contract preparation for university and
- Coordinates bidding and selection for major commodities,
services, and project contracts.
- Communicates with budget/accounting staff to ensure fund
- Explores new sourcing opportunities for best value and
- Develops strategic purchasing programs.
- Manages vendor relations.
- Procures materials, supplies, and services, including public
works, through various bidding procedures.
- Ensures fair and reasonable pricing in contracts and
- Responsible for source selection and equitable treatment of
- Provides contractual expertise to campus community.
- Oversight and negotiations of auxiliary contracts.
- Communicates with the Chancellor's Office and legal counsel on
procurement and contractual issues.
- Develop, maintain, and deliver campus training for Procurement
& Contract Services policies and procedures.
- Collaborates with VP for Business and Finance/CFO and AVP for
Financial & Support Services.
- Represent university as the chief procurement officer - attend
and participate in regular meetings with other CSU campus
procurement officers in the Chief Procurement Officers Association
- Develops, reviews, and revises departmental policies and
- Provides leadership in developing new purchasing
- Establishes and maintains effective working relationships with
- Serve as a member of the Financial & Support Services
- Attend and participate in divisional and departmental
- Attend and present at Auxiliary board and committee meetings,
- Serve on campus committees, as appropriate.
- Directly supervises and has management oversight for a
- Hire, train, supervise, and evaluate personnel.
- Ensures compliance with university policy and external
- Minimizes risk exposure to campus and its auxiliary
- Performs or reviews internal audits, as required by
- Stay apprised of and communicate information regarding policies
- Ensures compliance with CSU policy, SAM, CO CS&P, DGS,
executive orders, and campus policies and procedures.
- Oversight of CSU Accessible Technology Initiative (ATI) for
procurement, including training staff and campus departments,
tracking compliance for purchases, ensuring cloud services
compliance by vendors via the Higher Education Cloud Vendor
Assessment Tool (HECVAT) in coordination with the Office of
Information Technology (OIT), and input on annual report submission
to Chancellor's Office.
- Oversight of Purchase Recycled Products (RCP) for procurement,
including training staff on requirements, establishing process, and
tracking compliance to meet Chancellor's Office policy, and
submission of annual report to Chancellor's Office.
- Prepare annual reporting on DVBE and SBE.
- Oversight of the implementation and testing of new systems,
upgrades, and interfaces for procurement and contract-related IT
- Other duties as assigned. Minimum Qualifications Education:
Bachelor's degree in business, accounting, supply management,
procurement & contract administration, finance or closely related
field. Experience: Minimum of seven years of recent progressively
responsible practical experience, of which three years must have
involved direct responsibility for managing a wide variety of
complex contracts and procurements and the management of
procurement department staff. Preferred Qualifications
- Experience with CSU Policy, State Accounting Manual.
- Previous experience in an institutional/educational environment
utilizing a customer-oriented and service-centered attitude.
- Previous experience with public contracting language.
- Certified Professional in Supply Management (CPSM) or Certified
Public Procurement Officer (CPPO) designation.
- Experience with eProcurement and Procure-to-Pay processes.
Knowledge, Skills, Abilities
- Demonstrated knowledge of integrated ERP system such as
PeopleSoft or equivalent.
- Demonstrated knowledge of purchasing and accounting practices
- Demonstrated knowledge of contract management principles,
practices, methods and procedures.
- Demonstrated ability to interpret and apply federal, state, and
local laws associated with various types of contracts and liability
- Knowledge of DVBE, small business, recycled goals and
associated reporting procedures.
- Ability to apply strategic thinking & creative problem-solving
- Demonstrated ability to communicate effectively and to build
positive relationships with all levels of a diverse
- Demonstrated ability to work effectively and establish and
maintain cooperative working relationships with a diverse
population of faculty, staff, and others.
- Possess customer service and negotiation skills to enhance the
value of procurement.
- Demonstrated ability to independently lead and direct the
day-to-day operations of a procurement & contract services
- Detailed knowledge of state regulatory and administrative
documents, California Code of Regulations, Public Contract
- Knowledge and background with procurement card standards and
- Strong background in strategic procurement.
- Strong leadership skills with a strong background in
transformational leadership that inspires innovation. Salary Range
Anticipated salary will be $8,750-9,375 per month plus excellent
paid benefits. Salary will depend on the qualifications of the
successful finalist. Compensation & Benefits Commensurate with
qualifications and experience. As a member of the 23-campus CSU
System, we offer an extremely competitive benefits package that
includes, but is not limited to, outstanding vacation, health,
dental, and vision plans; a fee waiver education program;
membership in the California Public Employees Retirement System
(PERS); and 15 paid holidays a year. Link to Benefits Summary: How
to Apply To be considered, qualified candidates must submit a
completed Stanislaus State online employment application, cover
letter, and resume. Applications are accepted electronically only.
Please note that failure to completely fill out each section of the
online application may result in your application not receiving
consideration. To apply online, please click the 'Apply Now' button
on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO
BEGIN ON OR AFTER OCTOBER 2, 2023. (Applications received after the
screening date will be considered at the discretion of the
university.) Criminal Background Clearance Notice Satisfactory
completion of a background check (which includes checks of
employment records, education records, criminal records, civil
records; and may include motor vehicle records, professional
licenses, and sex offender registries, as position requires) is
required for employment. CSU will make a conditional offer of
employment, which may be rescinded if the background check reveals
disqualifying information, and/or it is discovered that the
candidate knowingly withheld or falsified information. Failure to
satisfactorily complete the background check may affect the
continued employment of a current CSU employee who was
conditionally offered the position. Additional Information Campus &
Area California State University, Stanislaus serves the San Joaquin
Valley and is a critical educational resource for a six-county
region of approximately 1.5 million people. The University is fully
committed to creating a culture of diversity and inclusion - one in
which every person in the University community feels safe to
express their views without fear of reprisal. Widely recognized for
its quality academic programs, the University has 10 nationally
accredited programs and 662 faculty members. 94 percent of
full-time faculty holds doctorates or terminal degrees in their
fields. The University offers 43 undergraduate majors, 16 master's
programs, 7 post-graduate credentials, a doctorate in education and
serves more than 10,000 students. New instructional facilities have
been built for the unique pedagogy of professional programs,
laboratory sciences and performing arts. Stanislaus State continues
to receive national recognition with its ranking as one of the best
384 colleges in the nation by The Princeton Review. The University
was one of 12 public universities in the nation to be recognized by
the American Association of State Colleges and Universities for
demonstrating exceptional performance in retention and graduation
rates. In addition, U.S. News and World Report ranks Stanislaus
State in its top 10 among public universities in the West, while
Washington Monthly honored Stanislaus State as the West's No. 1
university for the money. Stanislaus State also is recognized as a
Hispanic-Serving Institution (HSI) by the U.S. Department of
Education. Clery Act Disclosure Pursuant to the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act, the annual security report (ASR), is now available for viewing
at . The ASR contains the current security and safety-related
policy statements, emergency preparedness and evacuation
information, crime prevention and sexual assault prevention
information, and drug and alcohol prevention programming. The ASR
also contains statistics of Clery Act crimes for Stanislaus State
for the previous three years. A paper copy of the ASR is available
upon request by contacting the office of the Clery Director located
at One University Circle, Turlock, CA 95382. Equal Employment
Opportunity The university is an Equal Opportunity Employer and
does not discriminate against persons on the basis of race,
religion, color, ancestry, age, disability, genetic information,
gender, gender identity, gender expression, marital status, medical
condition, national origin, sex, sexual orientation, covered
veteran status, or any other protected status. All qualified
individuals are encouraged to apply. The person holding this
position is considered a mandated reporter' under the California
Child Abuse and Neglect Reporting Act and is required to comply
with the requirements set forth in CSU Executive Order 1083,
revised 7/21/17, as a condition of employment. Applicants requiring
necessary accommodations to the application process may contact the
Human Resources Department at (209) 667-3351. California Relay
Service is available at (800) 735-2922 voice and (800) 735-2929
TDD. As a federal contractor, we are committed to attracting a
diverse applicant pool. Please consider completing the Voluntary
Self-Identification of Disability form (your response will not be
shared with the search committee) at: . CSU Stanislaus hires only
individuals lawfully authorized to work in the United States. In
compliance with federal law, all persons hired will be required to
verify identity and eligibility to work in the United States and to
complete the required employment eligibility verification document
form upon hire. The CSU is a state entity whose business operations
reside within the State of California. The CSU prohibits hiring
employees to perform CSU-related work outside California. The
individuals who appear to be the best qualified for this position
will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE
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Keywords: College of Charleston, Turlock , Director, Procurement & Contract Services, Executive , Turlock, California
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